Quote 26/2024: Promotional Material
Closing Date - 30 August 2024
REQUEST FOR QUOTATION FORM
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To: |
ALL PROSPECTIVE SERVICE PROVIDERS |
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Project Name: |
PROMOTIONAL MATERIAL |
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Requestor: |
SARAH BAARTMAN DISTRICT MUNICIPALITY |
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QUOTATION NO. |
26 of 2024 |
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NOTICE NO. |
47 of 2024
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COMPULSORY MEETING |
26 August 2024 at 10h00 6TH Floor 2nd Committee Room |
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Closing Date: |
30 August 2024 before 12h00 noon |
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SPECIFICATION
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Sarah Baartman District Municipality invites suitable suppliers to quote for the Design, Produce/Supply and Deliver Promotional Material. The Promotional Items must be designed according to the Corporate Identity of the Municipality by the supplier, the design must be signed off by the SBDM Communications Officer before the items are produced, samples of each item must also be presented to the Communications Officer before the final sign-off. The Promotional Material must be delivered to SBDM offices, 32 Govan Mbeki Avenue, Gqeberha (Port Elizabeth). The Promotional Items comprise of the following:
Specifications: Item 1- Building Signage
Redo outside metal building signage. Specifications to be discussed during the mandatory meeting.
Item 2 - Diaries Design and production of branded hardcover diaries (padded covers, gold corners, page-a-day, Saturday and Sunday on one page
80 A4 padded diaries 80 A5 padded diaries
Item 3 - Notebooks Design and production of 300 branded soft touch notebooks in 3 different colours (100 x black, 100 x green, 100 x orange).
- Material: PU Cover - Size: 14cm x 21cm x 1.5cm - Capacity: A5. 96 Lined Pages
Item 4 - Desk pad Calendars Design, layout and print of 160 A2 Desk Pad Calendars. Print in full colour, 12 leaves printed on 80gsm bond paper, trimmed, collated and padded onto backing board with 2 plastic corners attached. Public Holidays and school holidays to be highlighted. The design and artwork must be developed in conjunction with the SBDM Communications Officer. Artwork must creative and innovative.
Item 5 - Wall Calendars Design, layout and print of 160 A1 wall calendars. Print in full colour on 1 side only on 120gsm, pristine gloss paper, and gold rim on top and bottom with hanger/hook on top. Public Holidays and school holidays to be highlighted. The design and artwork must be developed in conjunction with the SBDM Communications Officer. Artwork must creative and innovative.
Item 6 – Executive Pull-up Banners Design and production of 8 branded executive pull up banners. The design and artwork must be developed in conjunction with the SBDM Communications Officer. Artwork must creative and innovative.
Item 7 – Foldable Heavy Duty Trolley 4 x 4 foldable trolley to cart branding.
Expanded dimesion:
Width: 62cm Length: 89cm Height: 56cm
Key Features:
Foldable for easy storage Can carry up to 100kg Heavy-duty rubberized wheels for any terrain
Item 8 – Telescopic Banners Design and production of 10 telescopic banners with carry bag and hammer. The design and artwork must be developed in conjunction with the SBDM Communications Officer. Artwork must creative and innovative.
Size – 70cm x 400cm (4m) with 22mm powder-coated steel tube and 6mm flexible fibreglass rod as well as a ground spike.Carry Bag to be included.
Full colour printing on both sides (CMYK).
Item 9 – Branded Paper Bags
500 branded paper bags.
Size: 26 ( l ) x 11 ( w ) x 36 ( h ) cm Material: 200gsm paper
Item 10 – A4 Folders
Design and Production of 1000 branded A4 Presentation Folders. The design and artwork must be developed in conjunction with the SBDM Communications Officer. Artwork must creative and innovative.
Item 11 – Ballpoint pens
400 green ball black ink ballpoint pens with SBDM logo printed on it ‘print must be large and visible’.
Item 12 – 500ml BPA free water bottles
100 green and 100 orange 500 ml BPA free water bottles with SBDM and 7 wonders logo printed on it ‘print must be large and visible’.
Item 13 – Wall banners
Design and production of Wall banner x 2, with trolley (wheels) carry bag. The design and artwork must be developed in conjunction with the SBDM Communications Officer. Artwork must creative and innovative.
Size:
First wall banner - 2250mm x 2250mm Second wall banner - 3000mm x 2250mm
Item 14 – Permit mail branded envelopes
4000 branded permit mail enveloped. (1000 x DL White Envelopes with window, 2000 B4 White Envelopes with no window, 1000 C5 White Envelopes with no window). All 4000 envelopes must be banded with SBDM logo and SBDM Mail Permit number. The back of the envelope must hve SBDM contact detailes printed.
· Logos to be used for all designs:
NB: Any deviation from the above specifications by a supplier will not be accepted.
Evaluation Criteria The quotations will be evaluated on a 80/20 preference points system as per the Preferential Procurement Regulations, 2022. Only those qualifying Bids will be evaluated in terms of the 80/20 preference points systems, where the 80 will be used for price (VAT inclusive) and a maximum of 10 points allocated for locality and a maximum of 10 for points allocated for B-BBEE status level of contribution as follows:
NB: In order to claim for these points, Bidders are required to submit an original and valid B-BBEE Status Level Verification Certificates or certified copies or the Sworn Affidavits together with their Bids to substantiate their B-BBEE rating claims.
Points allocated for Locality.
NB: In order to claim points for locality, prospective bidders are required to submit proof of address of office dealing with the project. A valid lease agreement/municipal account in name of bidder must be submitted. Failure will result in preference points not being allocated.
General
Formal written price quotations should be submitted in a sealed envelope, clearly marked “QUOTATION NO: 30/2023: PROMOTIONAL ITEMS”, which must be placed in the quotation box, 4th Floor, 32 Govan Mbeki Avenue, Gqeberha (Port Elizabeth), before 12h00 noon on 26 August 2024 Quotes may also be submitted by means of an email:
For further enquiries regarding the Request for Quotation, please contact the Project Manager, Ms Natasha Peterson on (041) 508 7012, email:
All suppliers are required to register on the Central Supplier Database (CSD), as well as submit a Declaration of Interest form (downloadable from the Sarah Baartman District Municipality’s website; www.sarahbaartman.co.za) on the date of submission of their Formal Quote. Information on the CSD is available on the CSD website: www.csd.gov.za. Should you have any enquiries please contact the Supply Chain Management Unit. · Khanyisile Notshulwana at (041) 508 7007 or email |
REQUEST FOR QUOTATION FORM
|
To: |
ALL PROSPECTIVE SERVICE PROVIDERS |
|
Project Name: |
PROMOTIONAL MATERIAL |
|
Requestor: |
SARAH BAARTMAN DISTRICT MUNICIPALITY |
|
QUOTATION NO. |
26 of 2024 |
|
NOTICE NO. |
47 of 2024
|
|
COMPULSORY MEETING |
26 August 2024 at 10h00 6TH Floor 2nd Committee Room |
|
Closing Date: |
30 August 2024 before 12h00 noon |
|
SPECIFICATION
|
|||||||||||||||||||||||||||||||
|
Sarah Baartman District Municipality invites suitable suppliers to quote for the Design, Produce/Supply and Deliver Promotional Material. The Promotional Items must be designed according to the Corporate Identity of the Municipality by the supplier, the design must be signed off by the SBDM Communications Officer before the items are produced, samples of each item must also be presented to the Communications Officer before the final sign-off. The Promotional Material must be delivered to SBDM offices, 32 Govan Mbeki Avenue, Gqeberha (Port Elizabeth).
The Promotional Items comprise of the following:
NB: DOWNLOAD THE QUOTE DOCUMENT BELOW FOR SPECIFICATIONS.
Evaluation Criteria The quotations will be evaluated on a 80/20 preference points system as per the Preferential Procurement Regulations, 2022. Only those qualifying Bids will be evaluated in terms of the 80/20 preference points systems, where the 80 will be used for price (VAT inclusive) and a maximum of 10 points allocated for locality and a maximum of 10 for points allocated for B-BBEE status level of contribution as follows:
NB: In order to claim for these points, Bidders are required to submit an original and valid B-BBEE Status Level Verification Certificates or certified copies or the Sworn Affidavits together with their Bids to substantiate their B-BBEE rating claims.
Points allocated for Locality.
NB: In order to claim points for locality, prospective bidders are required to submit proof of address of office dealing with the project. A valid lease agreement/municipal account in name of bidder must be submitted. Failure will result in preference points not being allocated.
General
Formal written price quotations should be submitted in a sealed envelope, clearly marked “QUOTATION NO: 30/2023: PROMOTIONAL ITEMS”, which must be placed in the quotation box, 4th Floor, 32 Govan Mbeki Avenue, Gqeberha (Port Elizabeth), before 12h00 noon on 26 August 2024 Quotes may also be submitted by means of an email:
For further enquiries regarding the Request for Quotation, please contact the Project Manager, Ms Natasha Peterson on (041) 508 7012, email:
All suppliers are required to register on the Central Supplier Database (CSD), as well as submit a Declaration of Interest form (downloadable from the Sarah Baartman District Municipality’s website; www.sarahbaartman.co.za) on the date of submission of their Formal Quote. Information on the CSD is available on the CSD website: www.csd.gov.za. Should you have any enquiries please contact the Supply Chain Management Unit. · Khanyisile Notshulwana at (041) 508 7007 or email |