Quote 46/2024: Readvertisement Provision of Vetting Services

Closing Date - 20 November 2024

REQUEST FOR QUOTATION FORM

To:	ALL PROSPECTIVE SERVICE PROVIDERS
Project Name:	Re- advertisement Provision of Vetting Services
Requestor	Sarah Baartman District Municipality
QUOTATION NO.	46/2024
NOTICE NO.	72/2024
Closing Date	Before 12 noon 20 November 2024

SPECIFICATION OF ORDER

Sarah Baartman District Municipality invites quotation from prospective service providers for the provision of employment background screening and vetting services on an as and when required basis for a period twelve (12) month period.

SPECIFICATIONS

Scope of work

The service provider will be required to perform some, or all of the services listed below at a given time.

· ID Verification

· Drivers’ License verification

· Secondary and Tertiary Qualifications verification

· Employment reference check

· Directorship listing

· Criminal record check

· Credit check

· Fraud check

· Citizenship

· Registration with professional bodies

· Psychometric test

Evaluation Criteria

The quotations will be evaluated on a 80/20 preference points system, where the 80 will be used for price (VAT Inclusive) and a maximum of 10 points will be allocated for locality, and 10 points will be allocated for B-BBEE status level of contribution. The quotes will also be evaluated in terms of functionality.

1. Assessment of functionality

The assessment of functionality will be done in terms of the following criteria. A quote will be disqualified if it fails to meet the minimum threshold of 70% for functionality as per the quote invitation and will not proceed to the 2^nd stage of evaluation.

Functionality Criteria

Criteria to be used for functionality:

Criteria	Weight	Value 1 – 5	Score
Experience of Service Provider in provision of employment background screening and vetting services	20	Max 5	100
Method of Submission for vetting request	10		50
Support and Turnaround Time	15		75
TOTAL	45 (TW)		225 (MPS)

Where: 1 = Poor, 2 = Acceptable, 3 = Good, 4 = Very Good, 5 = Excellent

Experience of Service Provider in provision of employment background screening and vetting services

Experience of Service Provider in provision of employment background screening and vetting services relates to number of similar projects completed. List of projects completed in the past 10 years with references Letters must be attached.

Criteria	Description	Number of years	Score
Experience of Service Provider in provision of employment background screening and vetting services	Relates to the number of years’ experience of Service Provider.	+10	5
		4-9	3
		less than 3	1

Method of Submission for vetting request

This relates to registration of initial request for vetting, or mediums of communications to log requests.

Criteria	Description	Method	Score
Method of Submission for vetting request	Relates to the submission method or medium of communication to log requests.	Online request	5
		Email request	3
		Mail	1

Support and Turnaround Time

This relates to the methodology applied by the prospective service provider to provide the required information in the least amount of time possible until conclusion.

Criteria	Description	Method	Score
Support and Turnaround Time	This relates to the methodology applied by the prospective service provider to provide the required information in the least amount of time possible until conclusion.	3 Working days	5
		5 Working days	3
		7 Working days	1

Only those qualifying Bids will be evaluated in terms of the 80/20 preference points systems, where the 80 will be used for price (VAT inclusive) and a maximum of 10 points allocated for locality and a maximum of 10 for points allocated for B-BBEE status level of contribution as follows:

B-BBEE Status Level of Contributor	Number of Points
1	10
2	9
3	8
4	6
5	4
6	3
7	2
8	1
Non-Compliant Contributor	0

NB: In order to claim for these points, Bidders are required to submit an original and valid B-BBEE Status Level Verification Certificates or certified copies or the Sworn Affidavits together with their Bids to substantiate their B-BBEE rating claims.

Points allocated for Locality.

Locality	Procurement under 80/20
Locality	Points
Within the Sarah Baartman District Municipality’s area of jurisdiction	10
Within the Eastern Cape province	8
Within South Africa	5
Outside South Africa	1

NB: To claim points for locality, prospective bidders are required to submit proof of address of office dealing with the project. A valid lease agreement/municipal account in the name of the bidder or a municipal billing clearance certificate must be submitted. Failure will result in preference points not being allocated.

Payment For Services

Payment will be issued after the service has been rendered.

All relevant information must accompany all quotations submitted. No late or incomplete quotation will be accepted for consideration.

The municipality reserves the right not to accept the lowest or any quotation and no reason for the acceptance or rejection of a quotation will be furnished.

General

Prospective bidders to be registered on the central Supplier database (CSD) failure to comply will render the quotation non-responsive.

It is compulsory that all suppliers to quote on all items.

Quotations to be valid for 60 days from the closing date.
The municipality reserves the right not to accept the lowest or any quotation and no reason for the acceptance or rejection of a quotation will be furnished.
The municipality reserves the right to accept full or part of the quote.

Formal written price quotations should be submitted in a sealed envelope, clearly marked “QUOTATION NO: 46/2024 PROVISION FOR VETTING SERVICES which will be placed in the quotation box, 4th Floor, Standard Bank Building, Govan Mbeki Avenue, Gqeberha, before 12h00; 20 November 2024.

Quotes may also be submitted by means of an email: This email address is being protected from spambots. You need JavaScript enabled to view it. before 12h00; 20 November 2024.

For further enquiries with regard to the Request for Quotation, please contact the Project Manager, Mrs. T Mafongosi on (041) 508 7044, email: This email address is being protected from spambots. You need JavaScript enabled to view it.

All suppliers are required to register on the Central Supplier Database (CSD), as well as submit a Declaration of Interest form (downloadable from the Sarah Baartman District Municipality’s website; www.sarahbaartman.co.za) on the date of submission of their Formal Quote. Information on the CSD is available on the CSD website: www.csd.gov.za.

Should you have any enquiries please contact the Supply Chain Management Unit;

MS Khanyisile Notshulwana at (041) 508 7007 or email