REQUEST FOR QUOTATION FORM

SPECIFICATIONS

Quotations are requested from Service Providers for Replacement of faulty lights bulbs and florescent tubes at Sarah Baartman District Municipality, 32 Govan Mbeki Avenue, Port Elizabeth. Prospective Service Providers are required to submit an Electrical Trade test certificate. Failure to submit competence certificates will result in quotation being non-responsive.

Scope of work entails:

Replacement of faulty fluorescent light tube, lights bulbs, faulty balusters, staters, bulkhead downlighters, and light switches, etc., service provider will be working from ground floor to the 7^th floor within SBDM offices.

·         Replacement of 2Foot, 4Foot and 5Foot faulty florescent tubes

·         Replacement includes the staters & balusters.

·         Conversion of some florescent tubes to LED lights

·         36Watts, Cool White florescent tubes in offices

·         18 Watts, PL 9’s in some areas

·         Fixing of faulty light switches 

Minimum requirements

Prospective Service Providers are required to submit an Electrical Trade test certificate. Failure to submit competence certificates will result in quotation being non-responsive.

Prospective Service Providers to complete the BOQ.  Download BOQ at the bottom of the advert.

Payment For Services

Payment will be issued after the service has been rendered.

All relevant information must accompany all quotations submitted. No late or incomplete quotation will be accepted for consideration.

The municipality reserves the right not to accept the lowest or any quotation and no reason for the acceptance or rejection of a quotation will be furnished.

Evaluation Criteria

The quotations will be evaluated on a 80/20 preference points system as per the Preferential Procurement Regulations, 2022.

Only those qualifying Bids will be evaluated in terms of the 80/20 preference points systems, where the 80 will be used for price (VAT inclusive) and a maximum of 10 points allocated for locality and a maximum of 10 for points allocated for B-BBEE status level of contribution as follows:

NB: In order to claim for these points, Bidders are required to submit an original and valid B-BBEE Status Level Verification Certificates or certified copies or the Sworn Affidavits together with their Bids to substantiate their B-BBEE rating claims. 

Points allocated for Locality.

NB: In order to claim points for locality, prospective bidders are required to submit proof of address of office dealing with the project. A valid lease agreement/municipal account in name of bidder must be submitted. Failure will result in preference points not being allocated.

General

• Prospective bidders must be registered on the central Supplier database (CSD). Failure to comply will render the quotation non-responsive.

• It is compulsory that all suppliers quote all items.

• Quotations to be valid for 60 days from the closing date.
• The municipality reserves the right not to accept the lowest or any quotation and no reason for the acceptance or rejection of a quotation will be furnished.
• The municipality reserves the right to accept full or part of the quote.

Formal written price quotations should be submitted in a sealed envelope, clearly marked “QUOTATION NO: 49/2024: FIT AND SUPPLY LIGHTS FOR SBDM OFFICES” which must be placed in the quotation box, 4th Floor, 32 Govan Mbeki Avenue, Gqeberha (Port Elizabeth), before 12h00 noon, 02 December 2024.

Quotes may also be submitted by means of an email: This email address is being protected from spambots. You need JavaScript enabled to view it. with subject “QUOTATION NO:49/2024: FIT AND SUPPLY LIGHTS FOR SBDM OFFICES” before 12h00 noon, 02 December 2024.

For further enquiries regarding the Request for Quotation, please contact the Project Manager, Mr M Mbanga on (041) 508 7088, email: This email address is being protected from spambots. You need JavaScript enabled to view it.

All suppliers are required to register on the Central Supplier Database (CSD), as well as submit a Declaration of Interest form (downloadable from the Sarah Baartman District Municipality’s website; www.sarahbaartman.co.za) on the date of submission of their Formal Quote. Information on the CSD is available on the CSD website: www.csd.gov.za.

Should you have any enquiries please contact the Supply Chain Management Unit.

Khanyisile Notshulwana at (041) 508 7007 or email knotshulwana@sbdm.co.za