To:

ALL PROSPECTIVE SERVICE PROVIDERS

Project Name:

TOUR GUIDE TRAINING

Requestor:

SARAH BAARTMAN DISTRICT MUNICIPALITY

QUOTATION NO.

60/2024

NOTICE NO.

92/2024

Closing Date:

13 November 2024 at 12h00

SPECIFICATION

Sarah Baartman District Municipality invites quotations from suitable CATHSSETA Accredited Service Providers to provide and deliver Skills Programme NQF Level 2 Culture Guide to 10 participants in Hankey.  The training delivery should consist of facilitation & practical assessment.

1. Scope of Work 

Training should cover areas that will qualify learners to:

•           Design Itinerary

•           Establish needs of tourists

•           Plan guided experiences

•           Identify cultural resources and heritage sites

•           Conduct a tourist guiding activity.

•           Care for Customers and develop professional ethics

2.         EXPECTED DELIVERABLES

The service providers will be required to supply and deliver:

•           Training material

•           Assessment of learners

•           Uploading of learners on Cathsseta Website

•           Moderation of learners

•           Accredited Cathsseta Certification

NB: The service provider MUST   include travelling and accommodation costs.

Catering and venue will be provided by SBDM and its partners.

3.         QUALIFICATION: NQF Level 2 (Skills Programme) Culture Site Guide.

The appointed service provider will be expected to complete the work within 3 weeks from the date of appointment. This will include theory and practical.

Minimum requirement.

Service Provider must be CATHSSETA Accredited. Failure to provide proof of CATHSSETA Accreditation will be deemed  non-responsive.

Evaluation Criteria

The quotations will be evaluated on a 80/20 preference points system, where the 80 will be used for price (VAT Inclusive) and a maximum of 10 points will be allocated for locality, and 10 points will be allocated for B-BBEE status level of contribution. The quotes will also be evaluated in terms of functionality.

Assessment of functionality 

The assessment of functionality will be done in terms of the following criteria.  A quote will be disqualified if it fails to meet the minimum threshold of 70% for functionality as per the quote invitation and will not proceed to the 2^nd stage of evaluation.

Functionality Criteria 

Criteria to be used for functionality:

Where:   1 = Poor, 2 = Acceptable, 3 = Good, 4 = Very Good, 5 = Excellent

Experience of Service Provider 

Experience of Service Provider/ Company in provision of Tour guide training relates to number of similar trainings completed. List of projects completed in the past 5 years with references Letters must be attached.

Facilitator Experience 

Experience of Facilitator in Provision of Tour guide training relates to the number of similar trainings in past 5 years cv to be attached with contactable references.

Evaluation Criteria

The quotations will be evaluated on a 80/20 preference points system as per the Preferential Procurement Regulations, 2022 and functionality.

Only those qualifying Bids will be evaluated in terms of the 80/20 preference points systems, where the 80 will be used for price (VAT inclusive) and a maximum of 10 points allocated for locality and a maximum of 10 for points allocated for B-BBEE status level of contribution as follows:

NB: In order to claim for these points, Bidders are required to submit an original and valid B-BBEE Status Level Verification Certificates or certified copies or the Sworn Affidavits together with their Bids to substantiate their B-BBEE rating claims.

Points allocated for Locality.

NB: In order to claim points for locality, prospective bidders are required to submit proof of address of office dealing with the project. A valid lease agreement/municipal account in name of bidder must be submitted. Failure will result in preference points not being allocated.

Payment For Services

Payment will be issued after the service has been rendered.

All relevant information must accompany all quotations submitted. No late or incomplete quotation will be accepted for consideration.

The municipality reserves the right not to accept the lowest or any quotation and no reason for the acceptance or rejection of a quotation will be furnished.

General

• Prospective bidders to be registered on the central Supplier database (CSD) failure to comply will render the quotation non-responsive.

• It is compulsory that all suppliers to quote on all items.

• Quotations to be valid for 60 days from the closing date.
• The municipality reserves the right not to accept the lowest or any quotation and no reason for the acceptance or rejection of a quotation will be furnished.
• The municipality reserves the right to accept full or part of the quote.

Formal written price quotations should be submitted in a sealed envelope, clearly marked “QUOTATION NO: 60/2024: TOUR GUIDE TRAINING” which must be placed in the quotation box, 4^th Floor, 32 Govan Mbeki Avenue, Gqeberha (Port Elizabeth), before 13 November 2024 at 12h00.

Quotes may also be submitted by means of an email: This email address is being protected from spambots. You need JavaScript enabled to view it. before 12h00 13 November 2024.

For further enquiries regarding the Request for Quotation, please contact the Project Manager, Ms P Tanga on (041) 508 7094, email: ptanga@sbdm.co.za

All suppliers are required to register on the Central Supplier Database (CSD), as well as submit a Declaration of Interest form (downloadable from the Sarah Baartman District Municipality’s website; www.sarahbaartman.co.za) on the date of submission of their Formal Quote. Information on the CSD is available on the CSD website: www.csd.gov.za.

Should you have any enquiries please contact the Supply Chain Management Unit.

·         Khanyisile Notshulwana at (041) 508 7007 or email knotshulwana@sbdm.co.za