Sarah Baartman District Municipality invites bids for the Supply, Delivery, Installation of a Black and White Printer and Maintenance Support for a Period of Three Years. A certificate must be submitted as proof that the bidder is an authorized distributor for the Multifunctional Printers. Failure to submit the required certificate would render the bid non-responsive.

MANDATORY DOCUMENTS TO BE SUBMITTED FAILURE TO DO SO WILL LEAD TO BIDS BIENG DEEMED TO BE NON- RESPONSIVE: Sarah Baartman District Municipality Supply Chian Management policy will apply. A certificate must be submitted as proof that the bidder is an authorized distributor for the Multifunctional Printers. Fully completed MBD forms 4, 6.1, 8 and 9. A statement of municipal account / signed lease agreement / municipal billing clearance certificate must be submitted. Should the aforementioned not be available, an affidavit declaring that a bidder does not owe municipal services for more than 30 days.

Evaluation criteria is 80/20 preference points system, where 80 points will be used for price 10 points will be allocated for locality, another 10 points will be allocated for B-BBEE status level of contribution. Prospective bidders must be registered on the Central Supplier Database (CSD) Failure to comply shall render the bid null and void. The original document collected from the municipality must be submitted or, if documents are printed from the websites, the original, printed document must be submitted. Bids must only be submitted on the bid documentation provided by the municipality, Late, incomplete, facsimiled or emailed bids will not be accepted for consideration. The only or lowest bid received shall not necessarily be accepted. SBDM reserves the right not to accept part of or the full bid.

Bid documents with the necessary specifications will be available for free download on the e-tender portal (https://etenders.treasury.gov.za) or the municipal website (https://sarahbaartman.co.za). Hard copies can be obtained from the Supply Chain Management Unit, (4th Floor, 32 Govan Mbeki Avenue, Gqeberha, Tel. 041 508 7007) at a fee of R210.00 to cover printing costs.

Bidders that do not obtain a minimum score of 75% on functionality criteria will be excluded from further evaluation. Functionality will be assessed as follows:

Where: 1 = Poor; 2 = Acceptable; 3 = Good; 4 = Very Good; and 5 = Excellent

Bids in a sealed envelope clearly marked “BID NO. 36/2023: SUPPLY, DELIVERY, INSTALLATION OF A BLACK AND WHITE PRINTER AND MAINTENANCE SUPPORT FOR A PERIOD OF THREE YEARS” must be placed in the Bid Box on the 4th Floor, 32 Govan Mbeki Avenue, Gqeberha, before 12h00 noon on Wednesday, 2 April 2025. Thereafter bids will be opened in public in the Committee Room 1, 6th Floor, 32 Govan Mbeki Avenue, Gqeberha.

Enquiries

All technical enquiries to be directed to Mr. Chuma Mabindla @ 041 508 7054 email This email address is being protected from spambots. You need JavaScript enabled to view it. and SCM enquiries to Mr. Khaya Fana 041 508 7149  email This email address is being protected from spambots. You need JavaScript enabled to view it..

NOTICE 13 OF 2024 DATED 28 FEBRUARY 2025

Ms U DANIELS

MUNICIPAL MANAGER

SARAH BAARTMAN DISTRICT MUNICIPALITY

PO BOX 318

GQEBERHA

6000