Bids are invited from suitably qualified service providers to “Improve audit outcomes of SBDM and assist/support LM’s in improving their audit outcomes and improving financial sustainability of the District” for a three-year period.

MANDATORY DOCUMENTS TO BE SUBMITTED FAILURE TO DO SO WILL LEAD TO BIDS BIENG DEEMED TO BE NON- RESPONSIVE:

SBDM’s Supply Chian Management Policy will apply. Fully completed and accurate MBD forms 4, 5, 6.1, 8 and 9. Company documents/ CK that reflects ownership, A statement of municipal account / signed lease agreement / municipal billing clearance certificate must be submitted. Should the aforementioned not be available, an affidavit declaring that a bidder does not owe municipal services for more than 30 days. Compulsory Audited Financial statements for a period of 3 years.

Evaluation criteria is 80/20 preference points system, where 80 points will be used for price and 10 points will be allocated for locality, and 10 points will be allocated for B-BBEE status level of contribution. Prospective bidders must be registered on the Central Supplier Database (CSD) Failure to comply shall render the bid null and void. The original document collected from the municipality must be submitted or, if documents are printed from the websites, the original, printed document must be submitted. Bids must only be submitted on the bid documentation provided by the municipality. Late, incomplete, facsimiled or emailed bids will not be accepted for consideration. The only or lowest bid received shall not necessarily be accepted. SBDM reserves the right not to accept part of or the full bid.

 The bids will also be evaluated on functionality. Bidders that do not obtain a minimum score of 75% on functionality criteria will be excluded from further evaluation.

Functionality will be assessed as follows:

Where:   1 = Poor, 2 = Acceptable, 3 = Good, 4 = Very Good, 5 = Excellent

A compulsory briefing meeting with the representative of the municipality will be held at 11h00 on Friday, 28 March 2025, at Committee Room 1, 6th floor, 32 Govan Mbeki Avenue, Port Elizabeth. Failure to attend will result in disqualification. 

Bids in a sealed envelope clearly marked “BID NO. 61/2024: IMPROVE AUDIT OUTCOMES OF SBDM AND ASSIST/SUPPORT LM’S IN IMPROVING THEIR AUDIT OUTCOMES AND IMPROVING FINANCIAL SUSTAINABILITY OF THE DISTRICT” must be placed in the Bid Box, 4th Floor, 32 Govan Mbeki Avenue, Port Elizabeth, before 12h00 noon on Wednesday, 23 April 2025. Thereafter bids will be opened in public in Committee Room No. 1, 6th Floor, 32 Govan Mbeki Avenue, Port Elizabeth.

Prospective bidders must be registered on the Central Supplier Database (CSD). Failure to comply shall render the bid non-responsive. Failure to submit any other compulsory document(s) shall render the bid non-responsive.

The original document collected from the municipality must be submitted or, if the documents are printed on the websites, printed documents must be submitted. Bids may only be submitted to the bid documentation provided by the municipality.

Late, incomplete, facsimile or emailed bids will not be accepted for consideration. The only or lowest bid received shall not necessarily be accepted. SBDM reserves the right to accept part of or the full bid.

Enquiries 

All technical enquiries to be directed to Mrs K Abrahams @ 041 508 7109 email This email address is being protected from spambots. You need JavaScript enabled to view it. and SCM enquiries to Mr. T Mbukushe 041 508 7035 email This email address is being protected from spambots. You need JavaScript enabled to view it.

NOTICE 61 OF 2024 DATED 10 MARCH 2025

Ms U DANIELS

MUNICIPAL MANAGER

SARAH BAARTMAN DISTRICT MUNICIPALITY

P O BOX 318

PORT ELIZABETH

6000