Sarah Baartman District Municipality (SBDM) invites bids from suitably qualified service providers for the customization of the “GIS Web-Based Environmental Health System”.

MANDATORY DOCUMENTS TO BE SUBMITTED FAILURE TO DO SO WILL LEAD TO BIDS BIENG DEEMED TO BE NON-RESPONSIVE: Fully completed and accurate MBD forms 4, 5, 6.1, 8 and 9. A statement of municipal account / signed lease agreement / municipal billing clearance certificate must be submitted. Should the aforementioned not be available, an affidavit declaring that a bidder does not owe municipal services for more than 30 days.

SBDM’s Supply Chian Management Policy will apply. Evaluation criteria is 80/20 preference points system, where 80 points will be used for price and 10 points will be allocated for locality, and 10 points will be allocated for B-BBEE status level of contribution. Prospective bidders must be registered on the Central Supplier Database (CSD) Failure to comply shall render the bid null and void. The original document collected from the municipality must be submitted or, if documents are printed from the websites, the original, printed document must be submitted.

Bids must only be submitted on the bid documentation provided by the municipality. Late, incomplete, facsimiled or emailed bids will not be accepted for consideration. The only or lowest bid received shall not necessarily be accepted. SBDM reserves the right not to accept part of or the full bid.

Bid documents with the necessary specifications will be available for free download on the e-tender portal (https://etenders.treasury.gov.za) or the municipal website (https://sarahbaartman.co.za). Hard copies can be obtained from the Supply Chain Management Unit, (4th Floor, 32 Govan Mbeki Avenue, Gqeberha, Tel. 041 508 7007) at a fee of R210.00 to cover printing costs.

Bidders that do not obtain a minimum score of 70% on functionality criteria will be excluded from further evaluation. Functionality will be assessed as follows:

Where:   1 = Poor, 2 = Acceptable, 3 = Good, 4 = Very Good, 5 = Excellent

Bids in a sealed envelope clearly marked “BID NO. 08/2025: GIS WEB-BASED ENVIRONMENTAL HEALTH SYSTEM” must be placed in the Bid Box, 4th Floor, 32 Govan Mbeki Avenue, Port Elizabeth, before 12h00 noon on Monday, 31 March 2025. Thereafter the bids will be opened in public in the Committee Room No. 1, 6th Floor, 32 Govan Mbeki Avenue, Port Elizabeth.

Enquiries

All technical enquiries to be directed to Mr. Surprise Mkhatshwa @ 041 508 7178 email This email address is being protected from spambots. You need JavaScript enabled to view it. and SCM enquiries to Mr. Khaya Fana @  041 508 7149 email This email address is being protected from spambots. You need JavaScript enabled to view it.

NOTICE 14 OF 2025 DATED 17 MARCH 2025

Ms U DANIELS

MUNICIPAL MANAGER

SARAH BAARTMAN DISTRICT MUNICIPALITY

P O BOX 318

PORT ELIZABETH

6000